900 MCCA President’s Report, January 10, 2018

900 Marshy Cove Condominium Association

President’s Report, January 10, 2018                              Submitted by George B

Current Board of Directors:                             Term of Office:

·         President: George B, Unit 408                             2018-2021

·         Vice President: Shirley M, Unit 207                   2017-2020

·         Treasurer: Alan Mc, Unit 202                             2016-2019

·         Secretary: Clara Mae S, Unit 107                        2018-2021                           

·         Director:  Sylvia H, Unit 205                               2018-2021

Current Projects:

·         Lobby Access: The general access code (07xxx) has not been de-activated yet.

Future projects:

·         Hallway carpets: New carpeting will be installed providing cost and design issues are resolved. The final plan will be scheduled for discussion at the January board meeting. Estimated cost: $28,000-$33,000 to be funded by reserves.

·         Landscaping & Gardening:  $3500 is budgeted for future plantings in 2019 and maintenance of the gardens surrounding 900 Marshy Cove. The edging that been installed along front gardens has mitigated mulch run-off. Edging for the remainder of the perimeter is under consideration.

·         Insurance: No word on any changes to our insurance premiums to date.

·         Unit Inspection Program: We are working with Sentry to develop a unit inspection program to check on HVAC, decks, expansion tanks and other maintenance items for the unit owners. No progress to report at this time.

·         Power washing of exterior and caulking: scheduled for March- April 2019. Sentry will Be asked to write work specifications and solicit bids.

Accomplishments in 2018

·         Smoke Alarms: Maryland Smoke Alarm Law requires replacement after ten years, All 48 units have been upgraded as of October 11.  The Association managed a replacement program to make replacement convenient and to ensure full compliance.

·         Lobby and storage area: All surfaces painted funded by reserves.(2018)

·         Hallway Painting: All surfaces were painted in common areas matching the original color scheme; funded by reserves; cost: $18,400

·         Energy sourcing: Contracted Nania to source our electricity reducing our annual cost by $900.

·         Hallway table lamps: Change bulbs to LED’s: Annual savings of $750

·         Insurance Policy: reduced premium 4.5%, savings: $544

Other Issues:

·         2019 Budget: The 2019 budget includes an $8.00 increase. The increase includes $7.34 increase to The DH Master Association.

·         900 Marshy Cove Reserve Study: The preliminary version calls for significant increases in our reserve contribution. The treasurer and the president Have reviewed the plan and will meet with Reserve Advisors and report in March to the Board.

·         Pets & Pet Committee: The 2019 pet policy will be refreshed to make it easier for renewal. Letters to pet owners will be sent before January 31, 2019.

Advisories: A revised Information Booklet has been posted on the 900 MC Blog site for 2019.  Elevator notices and blog posts advising tenants and owners on maintenance issues and other helpful messages will continue be posted. Internet links: These sites will provide information about our community.

o   https://accesssentrymgt.com/dx/sentrywp/index.html

o   http://900marshycove.blogspot.com/

o   http://deepharbourmd.blogspot.com/

Deep Harbour Master Association

·         The YMCA will be renewed to manage the pool in 2019. Great reviews in 2018.

·         A DH landscaping committee. Improvement of the property’s appearance is obvious.

·         A new gate code has been activated. Residents are encouraged to have visitors use the call-up feature rather than passing out the code.  Sentry is actively updating the database in the gate call box. Residents should use remotes available which are available at Sentry’s office. Bollards will be installed to protect gate motors.

·         Gates and fencing improvements have been approved to better secure and privatize Deep Harbour. Cost: $33,000. The goal is to stop non-resident pedestrian and vehicular traffic. 

·         A DHMA Pet Policy is has been reviewed by our lawyer and has been circulated to the membership.

·         DHMA has had conversations with the city regarding the planned Riverwalk. Every effort will be made to mitigate public access to our gated community.

·         The Cambridge Police Department has increased surveillance of our property.

Future Meetings: Note that some meeting days are on Thursdays

·         Thursday, January 10, 2019, 10:00 AM, Regular Meeting of the Board of Directors

·         Thursday, March 7, 2019, 4:00 PM, Regular Meeting of the Board of Directors

·         Saturday, May 4, 2019, 10:00 AM, Annual Meeting of Members

·         Thursday, September 2, 2019, 4:00 PM, Regular Meeting of the BOD, Budget proposed

·         Saturday, November 9, 2019, 10:00 AM, Regular Meeting of the BOD, Budget approval

DHMA Board Meeting Agenda for Saturday, January 12, 2019, 12:00 PM

Deep Harbour Master Association
Regular Meeting of the Board of Directors, 

12:00 PM, Saturday, January 12, 2019

Offices of Sentry Management Co., 

3rd floor, 601 Locust St., Cambridge, MD   21613

Agenda: Subject to change

1.            Call to Order (opening time: _________)

   a.            Roll call, attendees: reps, members, and Sentry

2.            Board of Directors

   a.            Proof of quorum

3.            Approval of October 13, 2018, DHMA BOD Meeting Minutes

4.            Officer’s Reports             

   a.            President’s Report

       i.              Objectives for 2019

   b.            Treasurer’s Report

       i.              YTD expenditures vs. budget

       ii.             Allocation of Operating and Reserve funds

5.            Sentry Management Report

   a.            Action issues completed from October 2018 to present.

   b.            Action issues and work orders outstanding

       i.              Bollards for gates

       ii.             Fence project

   c.             Contract renewals

       i.              YMCA & Pool Tech contracts for 2019

   d.            New issues

6.            Committee Reports

   a.            Landscaping Committee

       i.              Progress and 2019 Objectives

       ii.             Meeting schedule 2019

   b.            Pool Committee

   c.             Parking, Safety and Security Committee

       i.              Sidewalk lighting, fencing project timeline

       ii.             Gate codes and access management policies

7.            Old Business

   a.            Engineering Reserve Study/ Defects Survey, review date with Reserve Advisers

   b.            Sentry Contract: Status & performance; schedule meeting with management

   c.             Proposed Pet Policy- second reading- final approval

   d.            Seal (fog) coating of streets. & Line painting of streets.

   e.            Repair of trash corrals 

   f.            Camera system for entrances and other common areas; Seek proposals.

   g.            Qualified Vendors list – process for qualification

8.            New Business

   a.            Engagement of legal counsel to address the Riverwalk project

   b.            Temporary Parking Permit Policy for non-compliant vehicles

   c.            Any other new business

9.            Residents Forum

10.          2018-2019 Meeting schedule (subject to change)

   a.            Dec 15, Saturday 10:00 AM   cancelled

   b.         Jan 12, 2019 – Saturday 12:00 PM, Sentry Office

   c.         Feb 9, 2019, 10:00 AM  – Saturday, Sentry Office

   d.         Apr 18, 2019, 3:00 PM – Thursday, Sentry Office

   e.         Jun 21, 2019, 7:00 PM – Friday, Annual Meeting, Dorchester Library

   f.          Aug 17, 2019, 10:00 AM  – Saturday, Sentry Office-budget proposal meeting for 2020

   g.         Oct 19, 2019, 10:00 AM  – Saturday, Sentry Office-budget approval meeting for 2020

   h.         Dec 12, 2019, 3:00 PM – Thursday, Sentry Office

11.          Adjournment (closing time: ___________)

deepharbour@comcast.net

900 Marshy Cove:Regular Meeting of Directors, January 10, 2019

Agenda: 

900 Marshy Cove 

Regular Meeting of the Board of Directors, January 10, 2019

Time: 4:00 PM,

Sentry Management, 3^rd floor meeting room,

601 Locust St #302, Cambridge, MD 21613.

Phone: 410-221-0398       Email: cambridge@sentrymgt.com

This meeting is open to all owners at 900 Marshy Cove

1)    Organization & Roll call

a)     900 Marshy Cove Board of Directors, Members, Sentry

2)     Reading/Approval of minutes of November 10, 2018 meeting.

3)     Management Report

a)     Review of Results, Action Items & New Issues

4)     Officers and Committee Reports

a)     Presidents report

i)      2019 Objectives

b)    Treasurer’s Report

i)      YTD Expense to Budget Review

ii)     Transfer of expense to reserves

iii)    Proposed 2019 Budget- Approval

iv)    Reserves Study

c)     DHMA Status

i)      Gated community initiative

ii)     Sentry contract

iii)    Reginal Manager visit & New Maintenance staff

d)    Landscaping

i)      2019 projects

ii)     Cooperation with DHMA

e)     Pet committee Pet Committee Chairman & Pet Policy for 2019

i)      Mailing of pet policy to al pet owners

f)     Residents’ Committee

i)      Master Key Locks

ii)     Owners Manual

5)     Old Business

a)     Carpet cleaning – review of work

b)    Trim around doors & other doors

c)     Completion of FOB access system

d)    Carpet replacement

6)     New Business

a)     Carpet replacement

b)    Ceiling lights in lobby

c)     Lobby rugs cleaning

d)    Any other new business

7)     Owners Forum

8)     Next Meetings:

a)      Thursday, January 11, 2019, 4:00 PM, Regular Meeting of the Board of Directors

b)      Thursday, March 7, 2019, 4:00 PM, Regular Meeting of the Board of Directors

c)       Saturday, May 4, 2019, 10:00 AM, Annual Meeting of Members

d)      Saturday, September 14, 2019, 10:00 AM, Regular Meeting of the BOD, Budget proposed

e)      Saturday, November 9, 2019, 10:00 AM, Regular Meeting of the BOD, Budget approval

1.    Adjournment  _______________                                                       

Sentry's Holiday Office Hours 2018

Sentry's Holiday Office Hours 2018

December 21,  Closed after 11:00 AM

December 24 and 25

December and January 1, 2019

All calls should be directed to the emergency line.  The office is closing early today too since we are having our company x-mas party.

Enjoy the Holidays

Todd Wawrzeniak

Division Vice President

Sentry Management, Inc.

2200 Defense Highway, Ste 405

Crofton, MD  21114

(410) 721-7171 ext. 57001

(410) 721-3842 (fax)

www.sentrymgt.co's 

HYDRANT FLUSHING- City of Cambridge

December 14, 2018, 8:00 AM

HYDRANT FLUSHING

HYDRANT FLUSHING DECEMBER 17-21, 2018
Twice yearly, spring and fall, Municipal Utilities flushes water lines to remove sedimentation from our distribution system. We start at our clean water sources, i.e. our wells, and use a specific sequence of hydrant openings to create higher water flow velocities to scour the pipes.

Benefits of a water main flushing program include:
- Making sure that the fire hydrant will function properly
- Remove sediment from the line
- Improve chlorine residuals
- Remove discolored water
- Helps remove taste and odor problems

As a result of the flushing process, residents may experience temporary discoloration of their water. This discoloration consists primarily of harmless silt and air, and does not affect the safety of your water. If you experience discoloration in your water, clear the pipes in your home by running all water faucets for a few minutes. If the discoloration persists for more than 24 hours, please contact Municipal Utilities at 410-228-5440.

IF YOU SEE A CREW FLUSHING HYDRANTS, PLEASE DRIVE CAREFULLY

http://www.choosecambridge.com/AlertCenter.

DHMA BOD meeting postponed until January 12, 2019 SAVE THE DATE!

Notice:
The Deep Harbour Master Association BOD Meeting that was scheduled for December 15, 2018, has been cancelled, The meeting has been rescheduled to January 12, 2019.


Next Deep Harbour Board of Directors Regular Meeting
Saturday, January 12, 2019
12:00 PM
Sentry Office, 3rd  floor
601 Locust St.
Cambridge, MD 21613

Notices will be mailed to all owners at Deep Harbour.

Questions? Comments?  Send them to deepharbour@comcast.net

Regards,  George B, President DHMA

Riverwalk: Special Meeting

A meeting has been scheduled to brief Deep Harbour residents regarding the Riverwalk Project.


Monday, December 10, 2018
4:00 PM - 5:30 PM
Sentry Office, 3rd floor
601 Locust St, 
Cambridge, MD 21613

We plan to discuss the project that the city plans build at Deep Harbour and how it will impact our community
The City Council meets at 6:00 PM at which time we can express or concerns.

Comments? Questions?  

send them to deepharbour@comcast.net 

Subject: Riverwalk within Deep Harbour

The City of Cambridge sued Beazer for past due taxes and completion of the pedestrian easement known as the “Riverwalk” The city has $80,000 in their 2019 budget for the completion of the Riverwalk.  Our declaration documents required that we maintain the Riverwalk and open it for public access once completed. Until then, Deep Harbour is closed to the public.

Public access has created several security problems for our community. Thefts of opportunity and break-ins have occurred. Littering and noise have also annoyed residents.  The DHMA has endeavoured to minimize pedestrian traffic with the closure of pedestrian gates and will be sealing gaps in our fence line. The goal is to create a truly gated community for the exclusive use of the residents which is safe and secure. 

Our concerns:

·       Security and Safety

·       Questionable value to the public and Deep Harbour residents

·       Increased Financial burden to Deep Harbour

·       Liability and risk

·       Our contributions to the city and self- management

Trip to Annapolis: An insiders tour of the Maryland State House

ANNAPOLIS STATE HOUSE

AND WILLIAM PACA MANSION TOUR

DECEMBER 10, 2018

Join the Dorchester Garden Club for a tour of the MARYLAND STATE HOUSE AND CHRISTMAS TREE DISPLAY, followed by a guided tour of THE WILLIAM PACA HOUSE, an 18^th century Georgian Mansion, in Annapolis, Maryland

https://msa.maryland.gov/msa/mdstatehouse/html/home.html

DEPART CAMBRIDGE 8:15 AM from the WalMart Parking Lot next to Arby’s restaurant

ARRIVE ANNAPOLIS APPROXIMATELY 9:45-10:00 AM

10:00am – Noon

Following a short film and tour of the building, the group will be escorted, via the tunnel, to the State House to view the decorated Christmas trees.

Noon – 2:00 pm

Lunch on your own.  There are numerous restaurants in the neighborhood.

1:45 pm

Meet back at the Legislative Building on College Street for a short walk to the Paca Mansion for a 2:15 – 3:15 pm tour.

DEPART ANNAPOLIS 3:30 PM

ARRIVE CAMBRIDGE APPROXIMATELY 5:00-5:30 PM

Ticket Price for members and guests $55.00 (does not include lunch)

FOR FURTHER INFORMATION CONTACT:

DAVID ADAMS (202) 288-6992 or SUE JONES (484) 866-0233

TO RESERVE YOUR SEAT, SEND CHECK PAYABLE TO DORCHESTER GARDEN CLUB (DGC) IN THE AMOUNT OF $55.00 TO:

SUE JONES                                                               DAVID ADAMS

206 HIBISCUS LANE                                              600 WILLIAM STREET

CAMBRIDGE, MD   21613                                  CAMBRIDGE, MD   21613

Please note that security measures are in place at the State House and other state buildings.  Picture ID is required for entrance and metal detectors are in operation. 

Riverwalk: A path to nowhere

To: all Unit Owners at Deep Harbour

Subject: Riverwalk within Deep Harbour

The City of Cambridge sued Beazer for past due taxes and completion of the pedestrian easement known as the “Riverwalk” The city has $80,000 in their 2019 budget for the completion of the Riverwalk.  Our declaration documents require that we maintain the Riverwalk and open it for public access once completed. Until then, Deep Harbour is closed to the public.

Public access has created several security problems for our community. Thefts of opportunity and break-ins have occurred. Littering and noise have also annoyed residents.  The DHMA has endeavored to minimize pedestrian traffic with a plan to close pedestrian gates and will be sealing gaps in our fence line. The goal is to create a truly gated community for the exclusive use of the residents which is safe and secure. 

At our meeting with the city representative, we expressed our concerns. The city representatives which included the city’s lawyer, a councilman, the city manager, and the public works manager, listened to our concerns.  They did not commit nor consider any accommodation to our objections.

Our concerns and comments:

·        Security and Safety

·        Questionable value to public and Deep Harbour

·        Increased Financial burden to Deep Harbour

·        Liability and risk

·        Our contributions to the city and self- management

Simply put, the Riverwalk as conceived has no value to the public nor the residents of Deep Harbour. It was part of a larger vision that included commercial development of the properties along the creek. That never happened and will not for some time.

 The city moved on this issue with no consideration of our community. We were never asked nor invited into the discussion.

Once built, the city walks away and leaves us with the liability, and the cost of maintenance which includes snow pushing and repairs.

Our community is 100% residential, a private gated community. There is nothing here for the general public.  Really, a sidewalk around a vacant lot?

The adjacent neighborhood trespasses using our streets as a shortcut, Littering, theft, and noise is what we have experienced from the general public,

The city’s vision and our reality are out of sync.

Taxes paid by Deep Harbour total $470.000

169 condominium units are privately owned and occupied.

94 lots reserved for townhouse construction are owned by Beazer.

~900 Marshy Cove (48 units)

~700 Cattail Cove (48 units)

~Townhouse 1 (34 units)

~Townhouse 2 (16 units)

~Townhouse 3 (13 units)

~Townhouse 5 (10units)

~Townhouse 4 (undeveloped) (0 units)

~Marina 56 slips, 26 privately owned

Beazer makes no contribution to the ongoing maintenance of the property other than grass cutting.  They also contribute nothing the reserve fund for future repairs and replacements of common elements. The burden of the bulkhead which secures their property and other elements are supported solely by the owners of Deep Harbour.

Bids are out on the street.  On December 4, the project will be awarded. 

City Council meets every Monday at 6:00 PM.  Express your concerns.

Regards,

George Breig , President Deep Harbour Master Association