2016-19 Plan for Physical Improvements for 900 Marshy Cove
Mission: To create a
safe, secure, and aesthetically appealing place to live.
Purpose of
this plan: To list improvements for the next three years and assigned
time lines for their accomplishment.
1.
Business
practices(2016-2018)
a. Evaluate
the purchase practices of Sentry & 900 MC (2016-17)
i.
Specification process, bid collection, and selection
ii.
Term and conditions
iii.
Purchase orders, work orders
iv.
Vendors’ insurance coverage, liabilities,
b. Develop a
heads up budgeting process (2016)
i.
Identify previous years variabilities
ii.
Identify new needs into the budget
iii.
Minimize any increases to the monthly assessment
iv.
Head-off any need for future special assessments.
c. Communicate
with the Deep Harbour Master Association- on going
i.
Identify improvements that are the responsibility of
DHMA that affect 900 MC
ii.
Review contract with DHMA to ensure that 900 MC gets
its fair share
iii.
Articulate our concerns to the AHMA at their regular
and annual meetings.
2.
Deck Repairs
(2016-2017)
a. Find a cost
effective solution to the deck edge curling seen on 25 of 48 units to date.
b. Short term
fix: glue down all units; cost goal $100-$300 per deck,
i.
Begin work immediately; complete by August 2016.
c. Use the
time gained by a short term fix to find a more cost effective solution to
complete deck replacement. Cost goal,
$1500- $3000
i.
Go back to original Proposals and ask for rationalized
solution.
ii.
See other installers
iii.
Cover over, replace edge. Other compromises.
iv.
Proposals in hand by July 30. Begin works as needed,
release P.O. in lots on five.
3.
Garage
floor cleaning (2016)
a. Seek
professional cleaning opinion, June 2016
b. Seek bids
for work July 2016
c. Board of
Directors review and approval of best solution.
d. Begin work
August 2016
4.
Landscaping
a. Establish a
Landscaping committee
i.
Review contractual obligations of Kyle Marshall
landscaping
ii.
Establish regular schedule for weeding, pruning, and
mulching per contract.
iii.
Develop a 900 MC planting plan for both perennials and
annuals.
1. Contact a
local gardener to plant and maintain flower beds.
iv.
Determine costs for the 2017 budget
v.
Implement the plan in Spring 2017 and beyond.
5.
Lobby
Refresh (2017)
a. Establish
committee for decorating.
b. Review
current furnishings for replacement or restoration.
i.
Carpet, Wall hangings, Book shelves
ii.
Decorative elements
c. Select
painting contractor and any other service providers.
6.
Interior Painting(2017)
a. Establish
committee to manage project November 2016
i.
Establish scope of work, picture hanging and furniture
moving.
ii.
Work areas, clean up daily, and end of job.
iii.
Phases of work, lobby, floor by floor.
iv.
Progress payments, terms & conditions, etc.
b. Refresh
paint in hallways of unit floors. Retain color scheme
i.
Identify color matches and finish.
c. Seek
commercial painters bids, January 2017
d. Selection
of painting company by BOD at the recommendation of the Committee, February ,
2017
e. Let
contract, Feb 2017-
f.
Begin work March 1, 2017, completed by March 31, 2017
7.
Hallway carpeting
(2016 - 2018)
a. Shampoo
hallway carpeting this year July-September?
i.
Professional carpet cleaners
ii.
M-T-W with least traffic
b. Carpet
replacement
i.
Establish committee November, 2017
ii.
Select pattern. Retaining current color scheme
iii.
Produce samples at BOD Meetings for approval from
short list. January, 2018
iv.
Seek proposal from commercial carpet installers –
February, 2018
v.
Let contract and begin installation March, 2018
8.
Security
and Surveillance.(2018)
a. Evaluate
our current entry system for effectiveness, maintainability, and obsolescence.
i.
Consider FOB entry system
ii.
Consider camera upgrade to higher resolution versions
iii.
Consider replacement of DVR
iv.
Consider alarming forced entry
v.
Consider outside surveillance
9. Review of Reserve Plan (2018)
a. Establish a
committee to review the current reserve plan.
i.
Identify line items that could be under or over
funded.
ii.
Engage an engineering firm to update the plan if necessary.
1. Original
dated December, 2009
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