Reminder: DHMA Board Meeting

Regular Meeting of the Board of Directors, 10:00 AM, Saturday, April 20, 2019

Offices of Sentry Management Co., 3^rd floor, 601 Locust St., Cambridge, MD   21613

1.       Call to Order (opening time: _________)

a.       Roll call, attendees: reps, members, and Sentry

2.       Board of Directors

a.       Proof of quorum

3.       Approval of January 12, 2019 DHMA BOD Meeting Minutes

4.       Officer’s Reports              

a.       President’s Report

                                                               i.      Objectives for 2019

                                                              ii.      Election of Secretary

b.       Treasurer’s Report

                                                               i.      YTD expenditures verses budget

                                                              ii.      Allocation of Operating and Reserve funds –CD’s

                                                            iii.      Reserve Study findings

5.       Sentry Management Report

a.       Action issues completed from January 12 to present.

b.       Action issues and work orders outstanding

                                                               i.      Bollards for gates

                                                              ii.      Seal coating and line painting

                                                            iii.      Repair of Dumpster corrals

c.        Contract renewals

                                                               i.      YMCA & Pool Tech contracts for 2019

d.       New issues

6.        Committee Reports

a.       Landscaping Committee

                                                               i.      Progress and 2019 Objectives

                                                              ii.      Meeting schedule 2019

b.       Pool Committee

c.        Parking, Safety and Security Committee

                                                               i.      Sidewalk lighting, fencing project timeline

                                                              ii.      Gate codes and access management policies

7.       Old Business

a.       Riverwalk project

b.       Sentry Contract: Status & performance; schedule meeting with management

c.        Seal (fog) coating of streets. & Line painting of streets. (management report)

d.       Repair of trash corrals (management report)

e.        Camera system for entrances and other common areas; Seek proposals.

f.        Qualified Vendors list – process for qualification

g.        Temporary Parking policy for non-conforming vehicles

8.       New Business

a.       Any other new business

9.       Residents Forum

10.    2018-2019 Meeting schedule (subject to change)

a.       Feb 9, 2019, 10:00 AM  – Saturday, Sentry Office

b.       Apr 20, 2019, 10:00 AM – Saturday, Sentry Office

c.        Jun 21, 2019, 7:00 PM – Friday, Annual Meeting, Dorchester Library

d.       Aug 17, 2019, 10:00 AM  – Saturday, Sentry Office – budget proposal meeting for 2020

e.        Oct 19, 2019, 10:00 AM  – Saturday, Sentry Office – budget approval meeting for 2020

f.        Dec 12, 2019, 3:00 PM – Thursday, Sentry Office

11.    Adjournment (closing time: ___________) 

DHMA Board Meeting Agenda for Saturday, January 12, 2019, 12:00 PM

Deep Harbour Master Association
Regular Meeting of the Board of Directors, 

12:00 PM, Saturday, January 12, 2019

Offices of Sentry Management Co., 

3rd floor, 601 Locust St., Cambridge, MD   21613

Agenda: Subject to change

1.            Call to Order (opening time: _________)

   a.            Roll call, attendees: reps, members, and Sentry

2.            Board of Directors

   a.            Proof of quorum

3.            Approval of October 13, 2018, DHMA BOD Meeting Minutes

4.            Officer’s Reports             

   a.            President’s Report

       i.              Objectives for 2019

   b.            Treasurer’s Report

       i.              YTD expenditures vs. budget

       ii.             Allocation of Operating and Reserve funds

5.            Sentry Management Report

   a.            Action issues completed from October 2018 to present.

   b.            Action issues and work orders outstanding

       i.              Bollards for gates

       ii.             Fence project

   c.             Contract renewals

       i.              YMCA & Pool Tech contracts for 2019

   d.            New issues

6.            Committee Reports

   a.            Landscaping Committee

       i.              Progress and 2019 Objectives

       ii.             Meeting schedule 2019

   b.            Pool Committee

   c.             Parking, Safety and Security Committee

       i.              Sidewalk lighting, fencing project timeline

       ii.             Gate codes and access management policies

7.            Old Business

   a.            Engineering Reserve Study/ Defects Survey, review date with Reserve Advisers

   b.            Sentry Contract: Status & performance; schedule meeting with management

   c.             Proposed Pet Policy- second reading- final approval

   d.            Seal (fog) coating of streets. & Line painting of streets.

   e.            Repair of trash corrals 

   f.            Camera system for entrances and other common areas; Seek proposals.

   g.            Qualified Vendors list – process for qualification

8.            New Business

   a.            Engagement of legal counsel to address the Riverwalk project

   b.            Temporary Parking Permit Policy for non-compliant vehicles

   c.            Any other new business

9.            Residents Forum

10.          2018-2019 Meeting schedule (subject to change)

   a.            Dec 15, Saturday 10:00 AM   cancelled

   b.         Jan 12, 2019 – Saturday 12:00 PM, Sentry Office

   c.         Feb 9, 2019, 10:00 AM  – Saturday, Sentry Office

   d.         Apr 18, 2019, 3:00 PM – Thursday, Sentry Office

   e.         Jun 21, 2019, 7:00 PM – Friday, Annual Meeting, Dorchester Library

   f.          Aug 17, 2019, 10:00 AM  – Saturday, Sentry Office-budget proposal meeting for 2020

   g.         Oct 19, 2019, 10:00 AM  – Saturday, Sentry Office-budget approval meeting for 2020

   h.         Dec 12, 2019, 3:00 PM – Thursday, Sentry Office

11.          Adjournment (closing time: ___________)

deepharbour@comcast.net

DHMA BOD meeting postponed until January 12, 2019 SAVE THE DATE!

Notice:
The Deep Harbour Master Association BOD Meeting that was scheduled for December 15, 2018, has been cancelled, The meeting has been rescheduled to January 12, 2019.


Next Deep Harbour Board of Directors Regular Meeting
Saturday, January 12, 2019
12:00 PM
Sentry Office, 3rd  floor
601 Locust St.
Cambridge, MD 21613

Notices will be mailed to all owners at Deep Harbour.

Questions? Comments?  Send them to deepharbour@comcast.net

Regards,  George B, President DHMA

Riverwalk: A path to nowhere

To: all Unit Owners at Deep Harbour

Subject: Riverwalk within Deep Harbour

The City of Cambridge sued Beazer for past due taxes and completion of the pedestrian easement known as the “Riverwalk” The city has $80,000 in their 2019 budget for the completion of the Riverwalk.  Our declaration documents require that we maintain the Riverwalk and open it for public access once completed. Until then, Deep Harbour is closed to the public.

Public access has created several security problems for our community. Thefts of opportunity and break-ins have occurred. Littering and noise have also annoyed residents.  The DHMA has endeavored to minimize pedestrian traffic with a plan to close pedestrian gates and will be sealing gaps in our fence line. The goal is to create a truly gated community for the exclusive use of the residents which is safe and secure. 

At our meeting with the city representative, we expressed our concerns. The city representatives which included the city’s lawyer, a councilman, the city manager, and the public works manager, listened to our concerns.  They did not commit nor consider any accommodation to our objections.

Our concerns and comments:

·        Security and Safety

·        Questionable value to public and Deep Harbour

·        Increased Financial burden to Deep Harbour

·        Liability and risk

·        Our contributions to the city and self- management

Simply put, the Riverwalk as conceived has no value to the public nor the residents of Deep Harbour. It was part of a larger vision that included commercial development of the properties along the creek. That never happened and will not for some time.

 The city moved on this issue with no consideration of our community. We were never asked nor invited into the discussion.

Once built, the city walks away and leaves us with the liability, and the cost of maintenance which includes snow pushing and repairs.

Our community is 100% residential, a private gated community. There is nothing here for the general public.  Really, a sidewalk around a vacant lot?

The adjacent neighborhood trespasses using our streets as a shortcut, Littering, theft, and noise is what we have experienced from the general public,

The city’s vision and our reality are out of sync.

Taxes paid by Deep Harbour total $470.000

169 condominium units are privately owned and occupied.

94 lots reserved for townhouse construction are owned by Beazer.

~900 Marshy Cove (48 units)

~700 Cattail Cove (48 units)

~Townhouse 1 (34 units)

~Townhouse 2 (16 units)

~Townhouse 3 (13 units)

~Townhouse 5 (10units)

~Townhouse 4 (undeveloped) (0 units)

~Marina 56 slips, 26 privately owned

Beazer makes no contribution to the ongoing maintenance of the property other than grass cutting.  They also contribute nothing the reserve fund for future repairs and replacements of common elements. The burden of the bulkhead which secures their property and other elements are supported solely by the owners of Deep Harbour.

Bids are out on the street.  On December 4, the project will be awarded. 

City Council meets every Monday at 6:00 PM.  Express your concerns.

Regards,

George Breig , President Deep Harbour Master Association

DHMA Annual Meeting date changed

The Annual Meeting of Members of the Deep Harbour Master Association 

has been re-scheduled 

to Friday, June 1, 2018.

June 1, 2018 

Annual Meeting of Members Friday

7:00 PM at Dorchester Library

303 Gay St. 

Cambridge, MD 21613
410-228-7331

SEND your comments and questions to

deepharbour@comcast.net 

SAVE THE DATE!

Quorum?   We will be there.

End of Third Quarter, 2016

Update: Deck repairs: Five decks will be repaired as a pilot in September.  We are awaiting one more proposal. If all goes well, all deck coverings that have begun to separate will be repaired. Owners will be notified. Vent Cleaning: Bird nests and debris were removed and the vents have been made bird proof. Garage deck cleaning: complete. Carpet cleaning: 1-4 floor hallways. Complete. Landscape Committee: Has reviewed Marshall’s contract and is preparing recommendations for 2017. Elevator Controls: Rescue- Recall function* Bid received from Schindler for controls. Under financial review. *Rescue-Recall Function: currently our elevators will cease to operate when there is a power failure. At 700 Cattail Cove, a resident was trapped in the elevator for 45 minutes until power was restored.  One of our residents stepped off the elevator 90 seconds before the power outage. Adding the R-R function will bring the elevator to the lobby level and open the door safely. We have had five power outages in the past 12 months. Each one lasted 30 minutes to 3 hours. YOUR Suggestions are welcome for the 2017 Budget.   Forms available in the lobby. 2016 FUTURE MEETINGS- 900 Marshy Cove September 10, 2016 at 10 A.M.   Board Meeting, Budget and planning for 2017 November 12, 2016 at 10 A.M.     Budget Review and Approval Deep Harbour Master Association October 8, 2016 at 10 A.M.         Regular BOD Meeting - Budget Approval. December 10, 2016 at 10 A.M.   Regular Board of Directors Meeting DHMA Issues: Gate codes, Street lighting, Beazer Settlement, Landscaping, Location: (unless otherwise posted) Sentry Management Office, 601 Locust St., Cambridge, MD 21613 All Owners are encouraged to attend. Contact Information: Sentry Management: (410) 221-0398 email: cambridge@sentrymgt.com send comments to mc900@comcast.net

http://900marshycove.blogspot.com/

BIG Splash this weekend!

THE DEEP HARBOUR POOL WILL BE OPENING, WEATHER PERMITTING, ON SATURDAY 5/28/2016.  

***

THIS YEAR, THE POOL WILL BE CLOSED ON WEDNESDAYS.  

THE SAME WRIST BANDS USED IN 2015 WILL BE USED AGAIN THIS YEAR.  
***
Hours of operation: 11:00 AM to 7:00 PM

***

IF YOU MISPLACED THE WRISTBANDS, THEY ARE AVAILABLE AT THE SENTRY OFFICE, 601 LOCUST ST, CAMBRIDGE.  
OFFICE HOURS ARE 8:30-4:30, MONDAY- FRIDAY.  

***

ONLY UNITS THAT ARE CURRENT WITH THEIR FEES WILL BE ISSUED POOL ACCESS.

deepharbour@comcast.net

Deep Harbour Master Association Directors Meeting: NEW TIME!

The Regular Meeting of DHMA Directors has been rescheduled for 8:00 AM.

***
Saturday, April 16, 2016 at 8:00 A.M.

Sentry Management Inc.

601 Locust St Ste 302

Cambridge MD  21613

(410) 221-0398

(410) 221-9977 (fax)

http://maryland@sentrymgt.com

***

Deep Harbour Master Association  2016 MEETING SCHEDULE

• June 17, 2016 at 7 P.M.–Annual Meeting of Members
• August 27, 2016 at 10 A.M.
• October 8, 2016 at 10 A.M.  – Budget Meeting
• December 10, 2016 at 10 A.M.

The meeting schedule is subject to change.

deepharbour@comcast.net

Notes from the December 12, 2015 DHMA Meeting

Deep Harbour Master Association -DHMA
Regular Meeting of the Directors

December 12, 2015 

Here's the schedule of Meetings for 2016.

• Please note that the June 17 meeting is the "Annual Meeting of Members". A member is an owner of a condo unit. At a "Meeting of Members" Owners may be called upon to vote on certain motions that require member votes. 

2016 MEETING SCHEDULE for the DHMA

• February 13, 2016 at 10 A.M. Regular Meeting of Board Members
• April 16, 2016 at 10 A.M. Regular Meeting of Board Members
• June 17, 2016 at 7 P.M.  – Annual Meeting of Members
• August 27, 2016 at 10 A.M. Regular Meeting of Board Members
• October 8, 2016 at 10 A.M.  – Regular Meeting of Board Members 
• Budget Meeting 
• December 10, 2016 at 10 A.M.Regular Meeting of Board Members

All owners are encouraged to attend each and every meeting.

The meeting schedule is subject to change.

Special Meetings of Members or Directors may be called as needed.

Highlights from the Dec. 12 DHMA meeting. (unofficial)

Go to the Sentry Website to review the past meeting minutes.

https://accesssentrymgt.com/dx/sentry/loginh.html#

Sentry Management Report (abridged version.)

1. Gates have been working properly with the exception of Trenton St. which fails intermittently. Please report any problems to Sentry. The gate vendor is trying to diagnose the problem,
2. Cedar Street entrance lights have been repaired.
3. Gate Access codes will be modified to curtail non-resident access. Each owner will receive a letter explaining a new pass code system.
4. Fencing on Hayward St, has been ordered but, not yet installed. 
5. Marshall’s has completed the fall clean-up for the community and has aerated and over-seeded the community.
6. The YMCA is being considered to manage the DH Pool. Negotiations are continuing. 

Reported Issues

1. Kids on skate boards returned and have been entering buildings again.  Owners are encouraged to contact the police. (700 Cattail Cove)
2. Homeless man within the community.  The police have been notified and have advised that they are aware of this man and have offered assistance and he has refused.  Cambridge PD has advised that if seen in the community they should be contacted immediately so they may arrest him.  
3.  Commercial Vehicles parking on property, Letters were sent to Owners of units and phone calls were also made.  As of now it seems that they have moved the vehicles off of the DH Property.
4. Some vehicles are cruising through stop signs within DH. The corner near 500 Seaway appears to be a particular problem. 

Financial

1. 2014 Financial Audit has not been approved to date. The Board has some remaining questions.
2. Beazer still owes the DH Master Association $64,016. Our lawyer will be expediting this collectible.
3. A budget letter will be mailed to all owners regarding an increase in the DHMA fees. 

YOUR comments are welcome.

Send your comments to deepharbour@comcast.net
or mc900@comcast.net

Your comments will be forwarded 

to all DH Master Association Board Members.

YOU can receive an email each time a new article is posted. 

Just enter you email address in the box on the upper right of this web page.

It's free!

DHMA Meeting of Directors, December 12, 2015

Reminder:

DHMA Meeting of Directors

December 12, 2015

10:00 AM

Sentry Office-3rd Floor

601 Locust St.

Cambridge, MD 21613

Primary Issues-

Beazer's Financial Obligations 

Deep Harbour Security

Pool Management

deepharbour@comcast.net 

Security at Deep Harbour and 900 Marshy Cove: Community Watch

As a result of the last 900 Marshy Cove Board of Directors Meeting, an initiative to organize a Community Watch was launched.

At this time, volunteers are needed. For the most part, it is about keeping our eyes open and reporting incidents. In the past, incidents have been unreported or overlooked.  Other incidents have been processed through the grapevine only to be amplified.

One of the first steps will be to post signage to put the public on notice that Deep Harbour is private property and surveillance is in place.  Such signage provides the local police with justification to intervene when called.

Everyone in our community can help. If you see someone who does not belong and appears to be acting suspiciously, or loitering, call the police. Write down the time of day and description of the activity.  Good information will be the foundation of a solid Community Watch program.

Please understand that pedestrians do have the right to pass through Deep Harbour. There are many locals that use the easement to pass from Trenton St to Cedar St.  We do not need to harass these citizens.

Of the very few incidents reported to date most could be classified as opportunistic thefts.  Keeping doors locked and taking simple precautions, should deter future occurrences.
~~~~~
At 900 Marshy Cove, a third surveillance camera was added to record activity in the garage. Now there are 8 cameras recording all entrances, the garage, and the lobby.  Cameras do not stop the bad guys but, at minimum help to establish the time and nature of an incident.

At this time, send your incident reports to 

mc900@comcast.net

or to Sentry Management

cambridge@sentrymgt.com

Or to a member of the 900 MC board of directors.

Important Notice from the Deep Harbour Master Association

Email: October 14, 2015

Good Evening,

I'm asking everyone to keep ALL vehicles and property secured at all times and don't leave valuables in your vehicles whether locked or not. Lock your house and keep your garage doors closed and locked at all times as we have had several thefts recently. I've seen non-residents passing through Deep Harbour looking around the last two mornings and again this evening. I've called police twice this evening.

There was a theft on Aurora St at the condo bldg just outside our fire gates. Our dogs alerted us but, the cops couldn't get there quickly enough.

Please watch for young 4 black males, approx age 16-20, on bicycles cruising through Deep Harbour and adjoining neighborhoods. The morning trips have been just one "scout" looking things over. This evening's trip was four males on four bikes. They're looking for opportunities to steal anything left unsecured. To my knowledge they haven't broken into any homes or vehicles yet but they have entered unlocked cars and garages that were left open. The same four people have been seen on bikes just before other incidents. The police feel pretty certain they're the perpetrators but they have to catch them in the act or with the goods.

If you see anyone acting suspiciously or anything that doesn't look quite right, please call 

Cambridge Police Dept immediately at 410-228-3333. 

Sgt Hurley asks that we keep phones on us as much as possible and call right away if we see anything suspicious. They're trying hard to catch these kids but, four of them working together and riding bikes are proving difficult to catch. The bikes make thieves quick, quiet and stealthy. They cruise around scouting things to steal then three act as lookouts while the fourth one takes the prize. They can shut it down and be gone the second anyone approaches, be it a resident on foot or a police officer in a car, and they can go places on bikes that cop cars can't.

The easiest way to rid ourselves of this problem is to NOT give them the opportunity. You'll be hearing this a lot until everyone gets in the habit of securing everything and the thieves look for opportunity elsewhere.

Please share this message with as many residents as possible. Owners who rent their units, please be sure your tenants get this information ASAP. We are asking Sentry to send an e-mail blast to all owners and residents.

If we all work together we can solve this problem pretty quickly.

Thank You.

Andy S, President

Deep Harbour Master Association

Have more information to share?

Send an email to mc900@comcast.net