Thursday, December 27, 2018

DHMA Board Meeting Agenda for Saturday, January 12, 2019, 12:00 PM

Deep Harbour Master Association
Regular Meeting of the Board of Directors, 
12:00 PM, Saturday, January 12, 2019
Offices of Sentry Management Co., 
3rd floor, 601 Locust St., Cambridge, MD   21613

Agenda: Subject to change
1.            Call to Order (opening time: _________)
   a.            Roll call, attendees: reps, members, and Sentry
2.            Board of Directors
   a.            Proof of quorum
3.            Approval of October 13, 2018, DHMA BOD Meeting Minutes
4.            Officer’s Reports             
   a.            President’s Report
       i.              Objectives for 2019
   b.            Treasurer’s Report
       i.              YTD expenditures vs. budget
       ii.             Allocation of Operating and Reserve funds
5.            Sentry Management Report
   a.            Action issues completed from October 2018 to present.
   b.            Action issues and work orders outstanding
       i.              Bollards for gates
       ii.             Fence project
   c.             Contract renewals
       i.              YMCA & Pool Tech contracts for 2019
   d.            New issues
6.            Committee Reports
   a.            Landscaping Committee
       i.              Progress and 2019 Objectives
       ii.             Meeting schedule 2019
   b.            Pool Committee
   c.             Parking, Safety and Security Committee
       i.              Sidewalk lighting, fencing project timeline
       ii.             Gate codes and access management policies
7.            Old Business
   a.            Engineering Reserve Study/ Defects Survey, review date with Reserve Advisers
   b.            Sentry Contract: Status & performance; schedule meeting with management
   c.             Proposed Pet Policy- second reading- final approval
   d.            Seal (fog) coating of streets. & Line painting of streets.
   e.            Repair of trash corrals 
   f.            Camera system for entrances and other common areas; Seek proposals.
   g.            Qualified Vendors list – process for qualification
8.            New Business
   a.            Engagement of legal counsel to address the Riverwalk project
   b.            Temporary Parking Permit Policy for non-compliant vehicles
   c.            Any other new business
9.            Residents Forum
10.          2018-2019 Meeting schedule (subject to change)
   a.            Dec 15, Saturday 10:00 AM   cancelled
   b.         Jan 12, 2019 – Saturday 12:00 PM, Sentry Office
   c.         Feb 9, 2019, 10:00 AM  – Saturday, Sentry Office
   d.         Apr 18, 2019, 3:00 PM – Thursday, Sentry Office
   e.         Jun 21, 2019, 7:00 PM – Friday, Annual Meeting, Dorchester Library
   f.          Aug 17, 2019, 10:00 AM  – Saturday, Sentry Office-budget proposal meeting for 2020
   g.         Oct 19, 2019, 10:00 AM  – Saturday, Sentry Office-budget approval meeting for 2020
   h.         Dec 12, 2019, 3:00 PM – Thursday, Sentry Office

11.          Adjournment (closing time: ___________)

No comments:

Post a Comment