Reminder: DHMA Board Meeting

Regular Meeting of the Board of Directors, 10:00 AM, Saturday, April 20, 2019

Offices of Sentry Management Co., 3^rd floor, 601 Locust St., Cambridge, MD   21613

1.       Call to Order (opening time: _________)

a.       Roll call, attendees: reps, members, and Sentry

2.       Board of Directors

a.       Proof of quorum

3.       Approval of January 12, 2019 DHMA BOD Meeting Minutes

4.       Officer’s Reports              

a.       President’s Report

                                                               i.      Objectives for 2019

                                                              ii.      Election of Secretary

b.       Treasurer’s Report

                                                               i.      YTD expenditures verses budget

                                                              ii.      Allocation of Operating and Reserve funds –CD’s

                                                            iii.      Reserve Study findings

5.       Sentry Management Report

a.       Action issues completed from January 12 to present.

b.       Action issues and work orders outstanding

                                                               i.      Bollards for gates

                                                              ii.      Seal coating and line painting

                                                            iii.      Repair of Dumpster corrals

c.        Contract renewals

                                                               i.      YMCA & Pool Tech contracts for 2019

d.       New issues

6.        Committee Reports

a.       Landscaping Committee

                                                               i.      Progress and 2019 Objectives

                                                              ii.      Meeting schedule 2019

b.       Pool Committee

c.        Parking, Safety and Security Committee

                                                               i.      Sidewalk lighting, fencing project timeline

                                                              ii.      Gate codes and access management policies

7.       Old Business

a.       Riverwalk project

b.       Sentry Contract: Status & performance; schedule meeting with management

c.        Seal (fog) coating of streets. & Line painting of streets. (management report)

d.       Repair of trash corrals (management report)

e.        Camera system for entrances and other common areas; Seek proposals.

f.        Qualified Vendors list – process for qualification

g.        Temporary Parking policy for non-conforming vehicles

8.       New Business

a.       Any other new business

9.       Residents Forum

10.    2018-2019 Meeting schedule (subject to change)

a.       Feb 9, 2019, 10:00 AM  – Saturday, Sentry Office

b.       Apr 20, 2019, 10:00 AM – Saturday, Sentry Office

c.        Jun 21, 2019, 7:00 PM – Friday, Annual Meeting, Dorchester Library

d.       Aug 17, 2019, 10:00 AM  – Saturday, Sentry Office – budget proposal meeting for 2020

e.        Oct 19, 2019, 10:00 AM  – Saturday, Sentry Office – budget approval meeting for 2020

f.        Dec 12, 2019, 3:00 PM – Thursday, Sentry Office

11.    Adjournment (closing time: ___________)