Special notice to all owners & residents

Follow the health guidelines and restrictions issued by Governor Hogan.

Other Information

For those over 60: If you need assistance for groceries and other supplies, contact Sentry. They will pick-up and deliver to your door. This works best if you can place an order with the store on-line in advance.

Sentry: (410) 221-0398 cambridge@sentrymgt.com 
Sentry After hours: (800) 932-6636

·       Sentry is trying to purchase hand sanitizer for our lobby.
·       Our April 9 board meeting has been postponed.
·       Our Annual Meeting of Members has been postponed.
·       The Master Association’s meetings have also been postponed
·       Note Sentry’s emergency call number.

Pet owners: 
All cats & dog registrations forms and fees are due on March 31.

Your 900 Marshy Cove Board of Directors

And Sentry Management.

mc900@comcast.net

http://900marshycove.blogspot.com/

Sentry's Holiday Office Hours 2018

Sentry's Holiday Office Hours 2018

December 21,  Closed after 11:00 AM

December 24 and 25

December and January 1, 2019

All calls should be directed to the emergency line.  The office is closing early today too since we are having our company x-mas party.

Enjoy the Holidays

Todd Wawrzeniak

Division Vice President

Sentry Management, Inc.

2200 Defense Highway, Ste 405

Crofton, MD  21114

(410) 721-7171 ext. 57001

(410) 721-3842 (fax)

www.sentrymgt.co's 

Gate Entry: Best Practices

Why do we have gates?

• Gates are there to limit traffic through our community
• Gates are there to keep non-residents out.
• Gates define Deep Harbour as private property

We need to get smarter. The general access code should not be given to non-residents. 

Start using the call box for visitors.   

Here's how it works, 

1. Look up your name in the directory, 
2. Note the "speed number" next to your name. write it down.
3. Now enter that number in the keypad. Your phone should ring.
4. When you receive the call, greet the visitor, then press 9.
5. If all is in place the gate will open.

• If your name is not in the box, call Sentry so that they can enter the information. 410-221-0398
• Yes, the phone number can be a cell phone or a landline.
• Yes, with a cell phone, you can be anywhere and open the gate.

In the future, it is the DHMA's objective to eliminate the general access code. 

We currently have multiple vehicles who use our property for a short-cut. Some enter to use our trash dumpsters. some have been known to park their cars for carpooling.

Comments? Suggestion? Want to get involved?

email:  deepharbour@comcast.net

Stay Safe, Think Security, 

George B,

President DHMA Board of Directors

New Security System to be installed

900 Marshy Cove Condominium Association

All residents at 900 Marshy Cove

Recently our front door entry call box failed after 11 years of service.  

The replacement plan is as follows: 

~~Install a temporary keypad to secure the front door.

~~Install a FOB electronic key system to secure both lobby entrances.

The new system will include a call box for visitors and a FOB reader at each lobby door, 

The system will create a record each time a fob is used to enter the building.

Owners, tenants, and visitors will no longer use the "code" to enter.  A universal code will not be available. Special codes will be assigned to regular delivery service people like the USPS, UPS, and Fed Express. 

Visitors will use the call box. The box will call the resident, the resident can then release the door from their phone.  If a cell phone is used, the resident need not be on the premises.

If a FOB is lost or stolen, the fob can be deactivated.  A new FOB can be assigned to the unit owner.

There will always be some special situations that will require workarounds, so, a little patience may be required.

Temporary Keypad: (installed 5/3)

To enter the front door lobby, two codes will work.

The keypad requires a four digit number plus the “Star Key”

See notice at the front door for the codes.

If you still have difficulty, call the resident that you are visiting or Sentry Management.

~~~~~~~~~~~~~~~~~~

Long-term replacement:

A new access system is on order. The system will allow access by the presentation of a FOB.

All FOB’s will be registered. If a FOB is lost, it can be de-activated.

The system will also include a call box for visitor access.

Each unit will be assigned two FOBs. Extra FOBs can be purchased. ($8.00 each)

We expect the system to be installed before May 31.

We expect to distribute FOB’s before it is operational. At that time will collect contact information.

What is a FOB?

It is a token that fits on your keychain: an electronic key.

An electronic chip inside activates the reader and unlocks the door.

Questions?  Comments? 

mc900@comcast.net

This expenditure was approved by the 900 MC BOD at Special Board Meeting on Sunday, April 29, 2018

900 Marshy Cove Board of Directors

George B 
President, MCCA

NEW! Residents' Information Booklet 10-01-2017

On the blog site, just above the post area are a set of tabs. Each Tab contains a page of reference material for you.  

The latest addition is the 

RESIDENTS' INFORMATION BOOKLET

Click here for the

Residents' Information Booklet (PDF)

This is a product of the Residents' Committee.

CONTENTS

Board of Directors & Sentry Information        - 2

Internet Site Information                                  - 3

Two Levels of Responsibility                           - 4

General Information                                         - 5

Residents’ Committee                                      - 8

Marshy Cove Emergency Policy                      - 9

Damage Deductible Information                      -10

Quick Guide to Proper Maintenance                -11

Water and Heating                                            -12

Air Conditioning                                              -18

Detection and reporting of gas leaks                -22

Pet Policy                                                          -23

Deep Harbour Parking Regulations                  -28

SAVE THE DATE! Annual Meeting of Members, Saturday, May 13, 2017

SAVE THE DATE! 

Annual Meeting of Members, Saturday, May 13, 2017

To all Unit Owners at 900 Marshy Cove,

On May 13, 2017, the Council of Unit Owners will meet for our Annual Meeting. You will receive a mailer with the meeting agenda. The most important item is the election of directors. This year we will need to elect three directors. Two of the director positions will be for full three (3) year terms ending in 2020. The third position is a replacement which will be up for re-election in 2018.  

It is imperative that we establish a quorum at our Annual Meeting to validate the election process.  This can be done by attending the meeting or by submitting a proxy. Enclosed in the mailer are the necessary forms.

We encourage your involvement in our Association. Nominations for director positions are open to any owner who desires to serve.

Reminders:

·        All rental agreements must be filed with Sentry Management

·        Complete you contact information form and return it to Sentry

·        Return your completed proxy and nominations forms if you cannot attend the Annual Meeting on May 13, 2017

Annual Meeting of Members, May 13, 2017

Time: 10:00 AM

Sentry Management

601 Locust St #302,

Cambridge, MD 21613.

Phone: 410-221-0398       (410) 221 - 9977 (fax)

Email: cambridge@sentrymgt.com

Thank you for your cooperation,

900 Marshy Cove Board of Directors

George B- President     MC900@comcast.net

Alan M – Vice President

Leo E – Treasurer

Shirley M- Secretary

Hamilton C - Director

       When did you last attend?

ALERT! Message from Sentry Management

ATTENTION ALL RESIDENTS:

We’ve had reports of one stolen vehicle and multiple vehicle break-ins with valuables stolen in several communities this week.

***

Thieves are out and they’re looking. Don’t be their next victim. Please remove valuables from your car or store them safely out of sight and secure your vehicles, garages and homes at all times. 

***

It helps to leave porch lights on all night, too.

***

Last but not least, if you see something, say something. To report a crime or suspicious activity please call Cambridge Police at 410-228-3333 immediately.

Sentry Management

Sentry Management Inc

601 Locust St, #302

Cambridge, MD 21613

(410) 221-0398

(410) 221-9977 (fax)

cambridge@sentrymgt.com

mc900@comcast.net

President’s Report, November 12, 2016

900 Marshy Cove Condominium Association

President’s Report, November 12, 2016

George B

Overview of 2016:

This year began with a successful campaign to limit investment ownership within our building. Bylaw changes are difficult as they require a 67% affirmative vote. Two amendments were passed that limit rentals to 20 of the 48 units, and limit ownership to two units per entity.  This should secure our owners’ financing options and maintain the character of our building for all.

In May, at the Annual Meeting of Members, Alan Mc accepted the open director position. Officers were elected by the directors. 

• ·         President: George B, Unit 408
• ·         Vice President: Jan S, Unit 410
• ·         Treasurer: Leo E, Unit 209
• ·         Secretary: Shirley M, Unit 207
• ·         At large: Alan Mc, Unit 202

• An annual plan to schedule regular maintenance and events has been develop for 2017 and beyond.  The schedule will guide regular events and to communicate expectations to Sentry Management.
• A three year plan will be published to schedule major replacement projects that will be financed according to the Reserve Plan. Painting, carpeting, and safety will be on the list.
• 2016 presented 900 MC with several challenges. Two major maintenance issues stressed our operating budget. The financial burden by the following unbudgeted expenses were offset partially by an improvement in utilities cost. Deck repairs will also impact our finances in 2016 and continue into 2017. Our utilities expense should continue to improve with the addition of insulation to the garage ceiling.
• Finances: 900 Marshy Cove is in great financial health. All condo fees are current, Our reserve funds are on schedule. We will have unplanned expenditures; but, the Association is well positioned to handle these challenges.

Major expense issues:

• ·         Fire Suppression System: The dry sprinkler system which protects the area about the fourth floor continued to leak air causing persistent “trouble” alarms.  Although, we were protected, the air leaks caused rapid cycling of the air compressor located in the attic space. This problem first surfaced in 2015.  The air leaks have been identified and repaired. The compressor had to be replaced as it failed due to overloading.  Repairs costs $8,206 over and above regular maintenance.
• ·         Roof repairs: A persistent leak on the roof over Unit 410 was repaired by replacing a section of warped board. It was covered with underlayment and new shingles. The cost of this unbudgeted work was $4,582.
• ·         Deck repairs: Obtaining a reasonable bid has been a challenge.  Bids ranged from $250 to $4,400 to $14,000. We have issued a work order to repair two decks as a pilot.  If successful, we will issue and work order for the remaining 26. Although the low bid does not conform to the manufacturer’s recommendations, it is felt that it will be durable enough to last several years. 

Minor unbudgeted expenses:

• ·         Garage Doors: Several failures occurred this year. Broken springs, key pad damage, and keypad failure added minor costs.  Some these costs were offset by reimbursement.
• ·         Air ducts: Vent ducts for the first floor were cleaned of bird nests. Ducts were sealed to prevent re-entry on all exterior vents. Costs $1850
• ·         Front doors: After a bike theft, the magnetic door locks were strengthened.

Other mentionable budgeted items:

• ·         Garage deck: This year we contracted an industrial cleaning company to scrub our garage deck to remove embedded stains.  Previously, the deck was power-washed.
• ·         Hallway carpets: In August, our hallway carpets were scrubbed, it is evident that our carpets are nearing the end of their life.  Deep stains continue to re-surface. Some are to beginning to see rippling and wear. Pets and trash bags drippings are the culprits.
• ·         Landscaping & Gardening: Our front yard has improved. Despite adding irrigation and soil improvement, several plants have withered.  The landscaping committee has met with Kyle Marshall to clean up some areas around the building and will be making more improvements in 2017.  The committee will be hiring a separate gardener if desirable.
• ·         Insurance: Many thanks to our Vice President for negotiating a 6.2% reduction on our insurance.

Other Improvements and mentionable items:

• ·         Garage ceiling Insulation: To our surprise Beazer hired a contractor to install insulating above the drop ceiling in the garage at no cost to us. The space contains some plumbing that could be subject to freezing. The space is heated by a gas heating system paid for by the 900 MC Association.  The heated space supplements the comfort of the first floor as stated in the design specifications.  We expect to see the benefit over the winter months.  Hopefully, the first floor units ill d also see a reduction in the gas bills.
• ·         Elevator operation: The elevators were programmed to hold at the last floor exited rather that return to the lobby.  Some reduction in electricity consumption is expected.
• ·         Annual inspections: Our annual smoke alarm battery replacement program has been augmented to include checking on expansion tanks.  Last year, three defective expansion tanks were discovered and replaced.
• ·         Pets &  Pet Committee: This year Sentry failed to assess pet owners the $25 annual pet fee.   In 2017, the fee will be assessed in the January letter to owners. The letter will include the proper forms to register pets with 900 MC.  Expect an increase in the registration fee.
• ·         Advisories: a plan to advise owners on maintenance issues and other helpful messages have been and will continue be posted on the 900 Marshy Cove web site. Elevator Notices also updated with suggestions to avoid problems and offer solutions.
• ·         Internet links: These sites will provide information about tour community.

o   https://accesssentrymgt.com/dx/sentrywp/index.html

o   http://900marshycove.blogspot.com/

o   http://deepharbourmd.blogspot.com/

Deep Harbour Master Association

• ·         Beazer has settled a long standing debt of $66,000 with the DHMA.  The money will be used to fund reserves and operating balances.  A committee is reviewing the reserve plan and how to distribute the money.
• ·         The Beazer owned property known as TH4, and the unfinished properties of TH3, and TH5 are now subject to a Tax Lien by the city of Cambridge. This was noted in the city council Minutes of September 12, 2016.  The DHMA Board of Directors has engaged Cowie & Mott to advise us on the impact that this may have on Deep Harbour.  The Tax Lien does not pertain to any privately owned property or the property commonly owned by the DHMA.
• ·         Beazer plans to “top coat” the unfinished streets in DH.  They are responding to a DNR run-off remediation issue. No dates have been set.
• ·         Street lights have been failing at a high rate. The new LED’s were installed without surge/lightning protection devices.  It is believed that this may have caused our high failure rate.  All new bulbs and old bulbs will include surge protection. DHMA has absorbed most to the cost of replacement after the installer refused to replace all of the bulbs.  LED bulbs should last longer than HID and consume 75% less electricity.
• ·       The YMCA successfully manage the DH pool in 2016.  They will be asked to bid again in 2017.
• ·         A DH landscaping committee has been formed. Each sub-association will be represented.
• ·         Parking remains a problem within DH. Commercial Vehicles are not permitted as stated in our bylaws and Parking Policy.  New Maryland towing laws have complicated penalties.
• ·         Personal gate codes were eliminated and replaced with one code.  Many remotes were accidently disabled during the download process. This appears to have been corrected.

Stay informed.  

Send your comments to MC900@comcast.net

Remote "Clickers" for Gates: Registration

Unfortunately, when the numerous personal gate codes were purged from the gate entry system, PIN numbers for the remote "clickers" were also deleted. (This was not the plan.)

Sentry has temporarily opened the gates to mitigate the problem until things can be resolved.

To be certain that your remote"clicker" works, please re-register your PIN number with Sentry Management.

To re-register you or remote contact Sentry by email or telephone,

email: cambridge@sentrymgt.com

Telephone: 410-221-0398

Include your name

• Building or Sub-Association
• Unit number
• Remote PIN Number(s) found on back of remote

mc900@comcast.net

Matthew, Maybe.................Maybe Not,

A Message from Sentry Management: 

Please see the below weather update regarding Hurricane Matthew.  While it is still way too early to predict exactly what track this storm will take, we feel it is the best interest of all of you to begin to put information out regarding this storm.  Those of you that are weekender’s, it is a good idea to start making your storm preparations now in the event you cannot make it back to your home prior to any storm impacts. 

We recommend you do the following:

• Place any furniture on your balcony or patio inside or secure it to something.
• Those of you with boats should also double up your lines to ensure they stay in place. 
• Any loose items in your yard should also be stored.
• Grill covers should be either secured tightly or removed entirely. 
• Trash cans should be stored. 

As we receive additional information we will be sure to pass it along to all of you.

http://www.nhc.noaa.gov/

Major Weather Event:

The NOAA National Hurricane Center is tracking a Tropical Storm “Matthew” presently  located south of the Dominican Republic.  The NOAA models, as well as the European Model; indicate that the storm will begin to turn north on Sunday, Oct 2^nd.  Then move over the Bahamas toward Florida.  At this point the storm is predicted to become a Category II hurricane ( sustained winds 96 – 110 mph and storm surge of 6’ to 8’ ).  The models indicate that the hurricane would move along the east coast passing just off Cape Hatterus, NC on or about Wednesday, Oct 5^th.  There are a number of factors that would affect the path of the storm including a cold front moving in from the west.  However, if the storm continues along the forecast track, Matthew would begin to affect the Delmarva on or about Thursday, Oct 6^th .  The wind field with this level of storm would bring tropical force winds into most of the Eastern Shore (60 + mph in gusts).  Heavy rainfall (3” – 5” ) can be expected and could include the western shore – D.C. &  Baltimore,  Mid- Atlantic region.  As the track becomes more defined, additional notices will be sent.  Stay tuned to your local news outlet as time progresses.

Source:  NOAA, National Hurricane Center

               Miami, Florida

Todd W

Division Vice President

Sentry Management Inc

2200 Defense Highway, Ste 405

Crofton, MD  21114

(410) 721-7171 ext. 57001

(410) 721-3842 (fax)

http://maryland.sentrymgt.com

Access your Sentry 900 Marshy Cove Account

If you have not already, access your account on the Sentry Homeowner's web site.

Find answers to these questions:

• When was my last payment received?
• What is my balance?
• Why did I receive a late notice?
• What was recorded in the minutes of the last meeting?
• How do I sign up for automatic payments?

https://accesssentrymgt.com/dx/sentrywp/index.html

It's your money, your property; you need to know what is happening.

comments: mc900@comcast.net

Access your Sentry 900 Marshy Cove Account

If you have not already, access your account on the Sentry Homeowner's web site.

Find answers to these questions:

• When was my last payment received?
• What is my balance?
• Why did I receive a late notice?
• What was recorded in the minutes of the last meeting?
• How do I sign up for automatic payments?

https://accesssentrymgt.com/dx/sentrywp/index.html

It's your money, your property; you need to know what is happening.

comments: mc900@comcast.net