President’s Report, November 16, 2018 Submitted by George B
Current Board of Directors: Term of Office:
· President: George B, Unit 408 2018-2021
· Vice President: Shirley M, Unit 207 2017-2020
· Treasurer: Alan Mc, Unit 202 2016-2019
· Secretary: Clara Mae St, Unit 107 2018-2021
· Director: Sylvia H, Unit 205 2018-2021
Current Projects:
· - Deck repairs: All 48 decks have been repaired. Reserve funds financed the project. This should be a superior solution over previous work and should seal the vinyl for five years or more.
· - Lobby Access: The access security system has been installed. The data base is almost complete. Additions need to be made as several residents have purchased additional fobs. The call box data base needs validation as some phones numbers are missing. The general access code has been de-activated.
Future projects:
· - Hallway carpets: We plan to have our hallway carpets steam cleaned on November 27. In the first quarter of 2019, new carpeting will be installed providing cost and design issues are resolved. The final plan will be scheduled for discussion at the January board meeting. Estimated cost: $28,000-$33,000 to be funded by reserves.
· - Landscaping & Gardening: Our yards have vastly improved. Increased irrigation has improved the plantings. $3500 is budgeted for future plantings in 2019 and maintenance of the gardens surrounding 900 Marshy Cove. Edging has been installed along front gardens to retain mulch. A new hose spigot has been installed near the front garden.
· - Insurance: Last year we were able to dodge an increase of 16% and acquire a decrease of 4.5% on our premium. Recent weather has made insurance companies wary of insuring waterfront properties. We have anticipated a possible increase in our budget.
· - Unit Inspection Program: We are working with Sentry to develop a unit inspection program to check on HVAC, decks, expansion tanks and other maintenance items for the unit owners.
· - Power washing of exterior and caulking: scheduled for March- April 2019
Accomplishments in 2018
· - Smoke Alarms: Maryland Smoke Alarm Law requires replacement after ten years, All 48 units have been upgraded as of October 11. The Association managed a replacement program to make replacement convenient and to ensure full compliance.
· - Lobby and storage area: All surfaces painted funded by reserves.(2017)
· - Hallway Painting: All surfaces were painted in common areas matching the original color scheme; funded by reserves; cost: $18,400
· - Energy sourcing: Contracted Nania to source our electricity reducing our annual cost by $900.
· - Hallway table lamps: Change bulbs to LED’s: Annual savings of $750
· - Insurance Policy: reduced premium 4.5%, savings: $544
Other Issues:
· - 2019 Budget: The proposed budget has been sent to all owners. The 2019 budget includes an $8.00 increase. The increase includes $7.34 increase to The DH Master Association. Two-third of that will be contributed to the Reserve Fund for future bulkhead restoration.
· - Pets & Pet Committee: In 2018, a revised Pet Policy was approved. We are still seeking a pet committee chairman. No “dog walking “signs have been installed around our building’s garden areas. The 2019 pet policy will be refreshed to make it easier for renewal.
Advisories: A revised Information Booklet has been posted on the 900 MC Blog site for 2019. Elevator notices and blog posts advising tenants and owners on maintenance issues and other helpful messages will continue be posted. Internet links: These sites will provide information about our community.
Deep Harbour Master Association
· - The YMCA will be renewed to manage the pool in 2019. Great reviews in 2018.
· - A DH landscaping committee. Improvement of the property’s appearance is obvious.
· -- A new gate code has been activated. Residents are encouraged to have visitors use the call-up feature rather than passing out the code. Sentry is actively updating the database in the gate call box. Residents should use remotes available which are available at Sentry’s office. Bollards will be installed to protect gate motors.
· - Gates and fencing improvements have been approved to better secure and privatize Deep Harbour. Cost: $33,000. The goal is to stop non-resident pedestrian and vehicular traffic.
· - A DHMA Pet Policy is has been reviewed by our lawyer and has been circulated to the membership.
· DHMA has had conversations with the city regarding the planned Riverwalk. Every effort will be made to mitigate public access to our gated community.
· - The Cambridge Police Department has increased surveillance of our property.
Future Meetings: Note that some meeting days are on Thursdays
· Thursday, January 10, 2019, 10:00 AM, Regular Meeting of the Board of Directors
· Thursday, March 7, 2019, 4:00 PM, Regular Meeting of the Board of Directors
· Saturday, May 4, 2019, 10:00 AM, Annual Meeting of Members
· Thursday, September 2, 2019, 4:00 PM, Regular Meeting of the BOD, Budget proposed
· Saturday, November 9, 2019, 10:00 AM, Regular Meeting of the BOD, Budget approval
We welcome you to visit our 900 Marshy Cove Blog.